Washington City Utah | (435) 656-6300
111 North 100 East | Washington, Utah 84780 [map]
© 2019 Washington City Corporation. All rights reserved.
Effective Date: 11/07/19 | Closing Date: 11/30/19
Performs a variety of para-professional accounting and bookkeeping duties involving the accounting, recording and reporting of financial transactions involved in City funds; to review accounting records for accuracy; and to prepare financial reports, statements and special financial analyses; and to perform complex paraprofessional accounting work of a highly skilled nature in the accounts payable area.
Works under the general supervision of the Finance Supervisor.
Accounting: Perform various government accounting functions related to the general ledger; produces timely financial reports and supporting documentation to accurately record organizational financial status. Maintain and reconcile a variety of ledgers and accounts; examine accounting transactions to ensure accuracy; correct financial records as necessary.
Monitors supporting journals, cash receipts, cash disbursements and general journals; verifies proper account coding; executes corrections or adjustments as needed; performs ongoing and monthly reconciliation of city accounts including bank accounts, loans, public investment funds, utility accounts, etc; posts journal entries related to the same.
Assists in maintaining fixed asset records; enters and updates fixed asset information into database or spreadsheet records; maintains inventory of all city fixed assets, tags, labels and manages assets according to established depreciation schedules; may assist to perform fixed asset accounting or conducting physical inventory of City assets.
Assists with annual financial audit; runs reports and generates various files as required by internal and/or external auditor; produces related backup and validation documents to satisfy official documentation and audit trail(s).
Assists in the preparation of the city budgets and budget documents; assists with annual financial audit; runs reports and generates various files as required by internal and/or external auditor; produces related backup and validation documents to satisfy official documentation and audit trail(s).
Accounts Payable: Generates, logs and processes invoices; computer enters all invoices according to departments and codes; assists to monitor disposition of purchase orders by producing various reports and records; conducts research as needed to verify or identify the disposition of various invoices; maintains current vendor list; assigns vendor account codes; assures proper coding of purchases to prevent error and guarantee credits to proper budget accounts.
Processes city accounts payable invoices and requisitions; matches invoices to verify authorization for payment; assures proper receipt of discounts and price breaks; contacts vendors as needed to resolve discrepancies and make corrections; pre-audits all claims and demands against the city; updates vendor lists; data enters invoice amounts.
May prepares checks for payment of invoices; generates checks and secures proper signatures, prepares checks for mailing and mails the same; assures proper filing of duplicate records as needed to monitor the status of checks issued; generates journals and registers associated with accounts payable processing; may prepare correcting journal entries related to disbursements; generates and maintains cash disbursements journal.
Performs related duties as required
1. Education and Experience:
A. Graduation from high school; plus, one (1) year specialized training related to bookkeeping, accounting or related vocational interest;
B. Two (2) years of responsible experience related to the above duties; preferably in governmental accounting;
C. An equivalent combination of education or experience.
2. Knowledge, Skills, and Abilities:
Working knowledge of Bookkeeping principles and practices, accounts payable/receivable and/or payroll processing, modern office procedures, methods, and equipment, basic mathematical principles, applicable federal, state, and local laws, rules, and regulations, automated financial accounting software, and data entry techniques.
Skill in keyboarding, using computers and related software applications (Mac, Google Apps), and operating standard office equipment.
Ability toPerform basic mathematical calculations, maintain records and files, manage and execute multiple tasks, perform general ledger entries, provide customer service, compile data; prepare, maintain, and proofread a variety of financially related reports, review documentation to monitor compliance with applicable laws, codes, rules, and regulations; apply and explain applicable policies and/or procedures, laws, codes or regulations; communicate effectively verbally and in writing; develop effective working relationships with executive management, elected officials, supervisors, fellow employees, and the public.
3. Preferred Qualifications:
An Associate's Degree (or higher) in accounting, finance or related field and/or experience in the processing of accounts receivables.
Three (3) years accounts receivable/payable and/or payroll processing experience.
One (1) year of accounting experience with general ledger.
Experience working with Springbrook Software or similar financial management system.
Experience in government, municipal, or non-profit utilizing fund accounting.
Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job, may be substituted for Preferred Qualifications at the discretion of the hiring authority.
4. Work Environment:
Typical office setting with typical climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, not generally involving muscular strain. Job functions normally require talking, hearing and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking and creative problem solving.
Washington City provides full time employees with an excellent benefit package including a healthcare plan (no out of pocket expense for employee/dependent coverage), dental plan (no out of pocket expense for employee, out of pocket expense for dependents only), and a vision plan (no out of pocket expense for employee/dependent coverage). In addition, the City provides a $50,000 life insurance policy, AD&D, LTD, and an impressive retirement plan. Washington City also contributes 4.5% into a 401(K) plans for all eligible employees that are in the public employee fun. All benefits are effective on the1st day of work. The City also provides 12 paid holidays, 12 paid sick days per year plus vacation accruals.
It is the policy of Washington City to comply with Equal Employment Opportunity standards in all phases of personnel administration: job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, discharge, etc, without unlawful regard to race, color, religion, sex, age, physical or mental disability, national origin or veteran status.