Legal Secretary

Closing Date: upon hire

Wage: $13.00 - $16.00 Hourly (Depending on Experience)

(Consideration to Telecommute)

GENERAL PURPOSE

Performs a variety of legal, administrative, and secretarial functions for the City, including legal research, interviewing and investigating, preparation of legal documents, computer input, answering correspondence, scheduling hearings, assisting public, typing, etc.

SUPERVISION RECEIVED

Works under the direction of the City Attorney.

SUPERVISION EXERCISED

None

ESSENTIAL FUNCTIONS

1. Maintains master litigation schedule and document control system. Reviews and updates cases to determine on-going informational needs, case critical deadlines, and the tracking, tracing, and control of case documents. Assists in keeping cases on track.

2. Maintains calendar of department activities, meetings, and various events and coordinates activities with other City departments, the public, and outside agencies.

3. Coordinates travel arrangements for department staff as needed

4. Assists in a variety of department operations, and performs special

projects and assignments.

5. Performs other related duties as required.

MINIMUM QUALIFICATION

Education and Experience:

A.High school diploma or equivalent and completion of a recognized paralegal training program (2) years of paid related on-the-job work experience as a paralegal or legal assistant;

AND

B.(2) years of paid related on-the-job work experience as a paralegal or legal assistant; in a City Attorneys office desirable;

OR

C. An equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

Considerable knowledge of:

  • Principles and practices used in legal secretarial work, and legal forms, correspondence, and

terminology.

  • Principles and procedures, rules, and regulations related to filing legal documents.
  • Principles and processes for providing customer service.
  • Modern office procedures, methods, and computer equipment.

Skill in:

  • Managing ones own time.
  • Using computers to enter, transcribe, record, store, and maintain information.

Ability to:

  • Perform responsible and difficult administrative and legal secretarial work involving the use of

independent judgment and personal initiative.

  • Understand the organization and operation of the Legal Department and of outside agencies.
  • Interpret and apply administrative and departmental policies and procedures.
  • Independently prepare correspondence and memoranda.
  • Maintain effective relationships with those contacted in the scope of work.
  • Maintain familiarity with and knowledge of court procedures.
  • Perform legal research, and organize information.
  • Communicate effectively, both orally and in writing.
  • Maintain schedules and draft legal documents

Work Environment:
Functions of the position are periodically performed in an uncontrolled, hazardous environment, subject to all seasonal and weather extremes. Emergency response travel required in normal course of performing duties. Many functions of the work pose high degree of hazard uncertainty. Physical readiness and conditioning will be a condition of job retention. Various levels of mental application required, i.e., memory for details, emotional stability, discriminate thinking, creative problem solving. Continuous use of motor skills.

It is the policy of Washington City to comply with Equal Employment Opportunity standards in all phases of personnel administration: job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, discharge, etc, without unlawful regard to race, color, religion, sex, age, physical or mental disability, national origin or veteran status.



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Washington City Utah | (435) 656-6300
111 North 100 East | Washington, Utah 84780 [map]
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